Dear SWRDA Members,
Greetings! I hope this message finds you in good spirits. I am excited that you found the website! Please take some time to peruse the site.
At the last business meeting, we approved changes to address our Access Database going away. Therefore, the officers formed an Ad Hoc committee consisting of the officers and a few SWRDA members with expertise in building secure, user-friendly, sustainable, and accessible systems.
We aim to create a dashboard for members to retrieve conference documents electronically. To construct this feature, we must establish a data management system that ideally integrates with online registration. The Ad Hoc team will deploy the system in stages.
Expanding the website is the first phase as we prepare for the dashboard. Integrating the data from the online registration will be the second phase. Registered attendees opting for a digital packet can retrieve conference documents electronically through the website. Please note these documents will be ready a week before the conference. We will send an email to those opting in with more information. Please be sure to secure your password. Paper packets will still be available.
I want to thank the Ad Hoc team for assisting in updating and modernizing our secure online registration process and integrating the data system. Their expertise and talents have been invaluable throughout this much-needed upgrade. We are fortunate to have smart people among us! 😜
To accommodate these changes, we switched website hosting accounts from Hostec to HawkHost, which will allow maintenance to occur by a SWRDA member, as recommended by our experts. The website is live and is now taking online registration. The PDF registration form is also available for members who prefer to print and mail in their registration form and check.
I will add an agenda item to our next business meeting for your consideration, and that is to add an IT Liaison to the officers’ group. An IT liaison will help secure and maintain our system and make necessary changes throughout the year, similar to the hotel liaison position. Please email me if you have any questions.
We look forward to seeing everyone in March!
In Love and Service,
Stephanie B.
Panel 65/A57
SWRDA Chair 2024
swrda.chair@gmail.com
“That the SRWDA body approve the creation of an online dashboard to allow SWRDA members to access documents electronically with the understanding the documents have a double authentication process for access.”
Motion Approved 3/13/23
SWRDA Business Meeting